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Jun 13, 2019 • Features • Management • FSM • Bill Pollock • Strategies for GrowthSM
Momentum is the missing ingredient that so many field service organisations overlook when planning for success writes Bill Pollock...
Momentum is the missing ingredient that so many field service organisations overlook when planning for success writes Bill Pollock...
Field Service Management (FSM), just like any other major business initiative, requires a great deal of thought, time, planning, resources, energy, and money. But it also requires momentum to ensure that it maintains its relevance as the business evolves in an ever-changing marketplace.
That is why so many well-intentioned FSM initiatives tend to “fizzle out” over time, either in terms of commitment, use, or simply because they haven’t grown in functionality at the same pace as the business itself has grown. Whatever the reason, many organizations ultimately find themselves in a position where their FSM program just flat out isn’t as effective as it once was.
Many years ago, Fram oil filters utilized an advertising campaign that stated “You can either pay me now, or you can pay me later!” This referred to the fact that you could either check (and, if required, replace) your car’s oil filter on a routine basis (i.e., before a problem manifests itself), or wait until after a problem occurs, thereby costing you more money for a “fix” after-the-fact than it would have cost had you routinely changed your oil filter as part of a self-administered preventive maintenance program.
The same concept also applies to FSM: fixing (or correcting) your FSM program along the way will undoubtedly save your organisation much more time and money compared to the risk of having it stray off course over time. Experience has shown that once an FSM program strays off course – whether by alot, or a little – it is extremely difficult to easily get it back on track in terms of refocusing direction, reallocating resources, rechanneling team efforts, realigning processes, and in many cases, admitting that the program had gone off track in the first place!
For these reasons, it is critical to monitor the progress of any FSM initiative on an ongoing basis in order to avoid falling into a situation where you will need to make what NASA typically refers to as “a midcourse correction”. Taking the NASA example one step further, when a rocket is aimed at the Moon, sometimes a “mid-course correction” requires nothing more than a 10- or 20-second burst of steam released from the side of the spacecraft to ensure that its recalculated trajectory will send it to the desired landing spot on the surface.
In cases where the problem is identified well enough in advance, it may only take this 10- to 20-second effort to ensure that the rocket does not miss its target by thousands of miles. In relative NASA terms, this is neither a complicated nor expensive procedure to execute, and the return is enormous (i.e., avoiding a potential total failure, and ensuring that the original target will be hit).
However, in cases where a problem is not identified until much later, or other earlier attempts have been ineffectively executed along the way, the rocket may have to be entirely reprogrammed – literally, on the fly – possibly entailing a new trajectory that will require orbiting around the back side of the Moon several times, and selecting a new landing site – or worse – sending it out into space as a failed effort. While the former “correction” would save the entire effort at a relatively low cost, the latter would – at best – require a huge amount of resources (i.e., people, time, and money) for just the chance of being able to avoid failure.
We believe that the same alternatives also apply to FSM initiatives, and that planning in advance for the most likely “mid-course corrections” should also be a critical component of any FSM improvement effort. Hopefully, any required “mid-course corrections” will be “minor” (such as taking added steps to improve communications between internal customer support groups, improving management and process control, upgrading existing software to the latest releases, etc.).
However, some corrections may be more complicated, such as changing platforms or reengineering existing business processes midstream, or having to deal with other major FSM program-altering situations. Regardless of the level of correction that is required, one thing remains clear – an ineffective FSM program will provide – at best – an ineffective FSM solution! Further, while an effective FS≠M program can generally always be expected to provide a measurable return-on-investment (ROI), an ineffective program typically will not – regardless of the cost!
There are essentially six (6) key reasons why FSM programs fail. They are typically:
1. Lack of management vision and commitment – Executive involvement is critical to steer the project so that it is continually in alignment with the company’s strategic business objectives.
2. Lack of a complete business process analysis – Before embarking on an FSM solution program, there must first be a comprehensive analysis of the individual customer-focused business processes used by the organization – otherwise you will find yourself merely automating the existing “mess”, or still doing things incorrectly – only more quickly!
3. Selecting the software before the analysis is completed – Selecting software before the analysis is completed is a common – and oftentimes fatal – mistake. This is why melding the organisation’s workflows into the software’s functionality, in a customer-focused, streamlined (and possibly reengineered) business process is generally required before implementing an FSM solution.
4. Implementing a system without changing the way you do business – Simply applying a new FSM software solution over the organisation’s existing business processes will not get the job done. Many companies that have attempted to use FSM primarily as a tool for automating their historical business processes have seen their efforts lead to nothing more than a means for preserving their status quo while the marketplace evolves in another direction.
5. Not managing expectations – Managing expectations at all levels within the organisation is critical. Cultural considerations and expectations must be continually assessed, addressed and managed.
6. Becoming locked into a system that does not support the FSM initiative (Agile Adaptability) – Any organization’s FSM program must show quick progress and be able to adapt quickly to changing business processes. Only the built-in “agile adaptability” of the system will preclude the chances for failure.
The best way to avoid any of these eventualities is to address them head-on in your FSM program from the outset. All of your organisation’s major business initiatives should already have these types of contingency plans built-in – especially those that directly impact both the customer base and the bottom line (which is certainly the case with FSM)!
The key to ensuring that your FSM initiative has adequately addressed these issues is to create an ongoing process-monitoring and self-assessment mechanism that is well-defined and clearly delineated in the original plan; and to empower the appropriate internal teams to manage and monitor these functions effectively.
Some tips for ensuring that you are able to successfully avoid any of these potential FSM obstacles are:
• Incorporate internal and external communications as integral components of your FSM design, development and implementation plans.
• Develop “real” goals and metrics for evaluating and tracking performance over time.
• Build effective input and feedback processes (i.e., easy to use, properly managed, and responsive) into your FSM communications model that address all internal (i.e., employee), external (i.e., customers, prospects), and channel (i.e., partners, vendors, dealers, etc.) requirements.
• Build an ongoing monitoring, tracking, and assessment function into the plan, and designate an appropriate individual (and team) to manage it. Also, empower that team to conceptualize, articulate, and recommend appropriate corrective actions as needed. • Provide management with performance tracking reports on a regular basis.
• Keep current with the FSM community in terms of what platforms, applications, or functionality may be newly available; take advantage of your existing vendor’s regular upgrades, updates, and patches; and keep up-to-date on what some of the other leading industry practitioners are doing with respect to their own FSM initiatives (e.g., by tracking them on the Internet; networking; attending trade shows, seminars, and users groups; etc.).
• Plan ahead for tomorrow’s upgrades today by keeping a close watch on your present FSM system status; setting (and revising) your goals and targets on a dynamic (rather than static) basis; identifying alternative “what-if” scenarios for addressing changes in your customer base (e.g., growth), infrastructure (e.g., outdated hardware/ software platforms), or other organizational factors (e.g., restructuring, acquisitions/ mergers, etc.).
There are many ways in which an organization can forestall problems relating to their FSM initiative, or – hopefully – avoid them alltogether. However, in order to accomplish this, you must always plan ahead; address the most likely “what-if” scenarios in your contingency planning; monitor, measure, and track performance all along the way; and encourage and empower both your managers and their support staffs to get their jobs done effectively.
You regularly replace the oil filters in your car – don’t you? And you can always count on NASA to use numerous “mid-course corrections” to protect any of its space launches. Therefore, it should also make sense – both philosophical and economic – to ensure that your organization’s FSM initiative is always supported by these ongoing planning processes as well.
Bill Pollock is President of Strategies for GrowthSM.
Field Service Management (FSM), just like any other major business initiative, requires a great deal of thought, time, planning, resources, energy, and money. But it also requires momentum to ensure that it maintains its relevance as the business evolves in an ever-changing marketplace.
That is why so many well-intentioned FSM initiatives tend to “fizzle out” over time, either in terms of commitment, use, or simply because they haven’t grown in functionality at the same pace as the business itself has grown. Whatever the reason, many organizations ultimately find themselves in a position where their FSM program just flat out isn’t as effective as it once was.
Many years ago, Fram oil filters utilized an advertising campaign that stated “You can either pay me now, or you can pay me later!” This referred to the fact that you could either check (and, if required, replace) your car’s oil filter on a routine basis (i.e., before a problem manifests itself), or wait until after a problem occurs, thereby costing you more money for a “fix” after-the-fact than it would have cost had you routinely changed your oil filter as part of a self-administered preventive maintenance program.
The same concept also applies to FSM: fixing (or correcting) your FSM program along the way will undoubtedly save your organisation much more time and money compared to the risk of having it stray off course over time. Experience has shown that once an FSM program strays off course – whether by alot, or a little – it is extremely difficult to easily get it back on track in terms of refocusing direction, reallocating resources, rechanneling team efforts, realigning processes, and in many cases, admitting that the program had gone off track in the first place!
For these reasons, it is critical to monitor the progress of any FSM initiative on an ongoing basis in order to avoid falling into a situation where you will need to make what NASA typically refers to as “a midcourse correction”. Taking the NASA example one step further, when a rocket is aimed at the Moon, sometimes a “mid-course correction” requires nothing more than a 10- or 20-second burst of steam released from the side of the spacecraft to ensure that its recalculated trajectory will send it to the desired landing spot on the surface.
In cases where the problem is identified well enough in advance, it may only take this 10- to 20-second effort to ensure that the rocket does not miss its target by thousands of miles. In relative NASA terms, this is neither a complicated nor expensive procedure to execute, and the return is enormous (i.e., avoiding a potential total failure, and ensuring that the original target will be hit).
However, in cases where a problem is not identified until much later, or other earlier attempts have been ineffectively executed along the way, the rocket may have to be entirely reprogrammed – literally, on the fly – possibly entailing a new trajectory that will require orbiting around the back side of the Moon several times, and selecting a new landing site – or worse – sending it out into space as a failed effort. While the former “correction” would save the entire effort at a relatively low cost, the latter would – at best – require a huge amount of resources (i.e., people, time, and money) for just the chance of being able to avoid failure.
We believe that the same alternatives also apply to FSM initiatives, and that planning in advance for the most likely “mid-course corrections” should also be a critical component of any FSM improvement effort. Hopefully, any required “mid-course corrections” will be “minor” (such as taking added steps to improve communications between internal customer support groups, improving management and process control, upgrading existing software to the latest releases, etc.).
However, some corrections may be more complicated, such as changing platforms or reengineering existing business processes midstream, or having to deal with other major FSM program-altering situations. Regardless of the level of correction that is required, one thing remains clear – an ineffective FSM program will provide – at best – an ineffective FSM solution! Further, while an effective FS≠M program can generally always be expected to provide a measurable return-on-investment (ROI), an ineffective program typically will not – regardless of the cost!
There are essentially six (6) key reasons why FSM programs fail. They are typically:
1. Lack of management vision and commitment – Executive involvement is critical to steer the project so that it is continually in alignment with the company’s strategic business objectives.
2. Lack of a complete business process analysis – Before embarking on an FSM solution program, there must first be a comprehensive analysis of the individual customer-focused business processes used by the organization – otherwise you will find yourself merely automating the existing “mess”, or still doing things incorrectly – only more quickly!
3. Selecting the software before the analysis is completed – Selecting software before the analysis is completed is a common – and oftentimes fatal – mistake. This is why melding the organisation’s workflows into the software’s functionality, in a customer-focused, streamlined (and possibly reengineered) business process is generally required before implementing an FSM solution.
4. Implementing a system without changing the way you do business – Simply applying a new FSM software solution over the organisation’s existing business processes will not get the job done. Many companies that have attempted to use FSM primarily as a tool for automating their historical business processes have seen their efforts lead to nothing more than a means for preserving their status quo while the marketplace evolves in another direction.
5. Not managing expectations – Managing expectations at all levels within the organisation is critical. Cultural considerations and expectations must be continually assessed, addressed and managed.
6. Becoming locked into a system that does not support the FSM initiative (Agile Adaptability) – Any organization’s FSM program must show quick progress and be able to adapt quickly to changing business processes. Only the built-in “agile adaptability” of the system will preclude the chances for failure.
The best way to avoid any of these eventualities is to address them head-on in your FSM program from the outset. All of your organisation’s major business initiatives should already have these types of contingency plans built-in – especially those that directly impact both the customer base and the bottom line (which is certainly the case with FSM)!
The key to ensuring that your FSM initiative has adequately addressed these issues is to create an ongoing process-monitoring and self-assessment mechanism that is well-defined and clearly delineated in the original plan; and to empower the appropriate internal teams to manage and monitor these functions effectively.
Some tips for ensuring that you are able to successfully avoid any of these potential FSM obstacles are:
• Incorporate internal and external communications as integral components of your FSM design, development and implementation plans.
• Develop “real” goals and metrics for evaluating and tracking performance over time.
• Build effective input and feedback processes (i.e., easy to use, properly managed, and responsive) into your FSM communications model that address all internal (i.e., employee), external (i.e., customers, prospects), and channel (i.e., partners, vendors, dealers, etc.) requirements.
• Build an ongoing monitoring, tracking, and assessment function into the plan, and designate an appropriate individual (and team) to manage it. Also, empower that team to conceptualize, articulate, and recommend appropriate corrective actions as needed. • Provide management with performance tracking reports on a regular basis.
• Keep current with the FSM community in terms of what platforms, applications, or functionality may be newly available; take advantage of your existing vendor’s regular upgrades, updates, and patches; and keep up-to-date on what some of the other leading industry practitioners are doing with respect to their own FSM initiatives (e.g., by tracking them on the Internet; networking; attending trade shows, seminars, and users groups; etc.).
• Plan ahead for tomorrow’s upgrades today by keeping a close watch on your present FSM system status; setting (and revising) your goals and targets on a dynamic (rather than static) basis; identifying alternative “what-if” scenarios for addressing changes in your customer base (e.g., growth), infrastructure (e.g., outdated hardware/ software platforms), or other organizational factors (e.g., restructuring, acquisitions/ mergers, etc.).
There are many ways in which an organization can forestall problems relating to their FSM initiative, or – hopefully – avoid them alltogether. However, in order to accomplish this, you must always plan ahead; address the most likely “what-if” scenarios in your contingency planning; monitor, measure, and track performance all along the way; and encourage and empower both your managers and their support staffs to get their jobs done effectively.
You regularly replace the oil filters in your car – don’t you? And you can always count on NASA to use numerous “mid-course corrections” to protect any of its space launches. Therefore, it should also make sense – both philosophical and economic – to ensure that your organization’s FSM initiative is always supported by these ongoing planning processes as well.
Bill Pollock is President of Strategies for GrowthSM.
May 22, 2019 • Features • Future of field servcice • Bill Pollock • Strategies for GrowthSM
In an exclusive interview with Field Service News, Bill Pollock reflects on the key findings around Customer Satisfaction from the latest Strategies for GrowthSM benchmarking study and reveals that there is plenty of room for improvement...
In an exclusive interview with Field Service News, Bill Pollock reflects on the key findings around Customer Satisfaction from the latest Strategies for GrowthSM benchmarking study and reveals that there is plenty of room for improvement...
A question was raised recently at the Field Service Summit held in Warwick where the theme for the conference was moving into an experience economy. It is a question that is often at the top of mind for Field Service Executives, particularly when they are surrounded by so many of their peers, who are all seemingly ploughing ahead with customer engagement programs.
The question went along the lines of “Whilst I can see the benefits of improving customer satisfaction for my customers, how can I translate that into something tangible that my board might actually buy into?’
One man, who has fielded this question many times both when speaking at such events as well as in his long and illustrious career as an analyst to the field service sector, including in his role as a columnist for Field Service News, is Bill Pollock, President of Strategies for GrowthSM.
“It sounds like an easy question, but the reality is that it’s not an easy question to answer at all,” he explains.
The reason for this Pollock outlines is because when in fact Customer Satisfaction (CX) is actually an end product and the net result of a number of other strategic actions or exercises that the services organisation takes. To put it bluntly, CX is not what you do first, there are a whole bunch of other, more tangible tasks that sit in the strategic line ahead of it.
“You don’t achieve customer satisfaction first and then take strategic actions to improve processes and procedures and policies, etcetera, and so forth. It works the other way around,” Pollock explains.
“Now that doesn’t mean to say that once you attain the desired levels of customer satisfaction that doesn’t lead to other things - it absolutely does. But think about how you’re doing business, it’s a journey, it’s a continuum. And if you look at customer satisfaction on that continuum it might be two thirds or three quarters or the way towards the end but it’s not the end onto itself, there’s more that follows.
“When you look at customer satisfaction, that’s mainly a dependent variable rather than an independent variable by which I mean if you update and streamline your service delivery processes, if you acquire a new and upgraded or more powerful and robust field service management solution.
“If you can take steps to eliminate silos and other bureaucratic obstacles within your own organisation that tend to slow down the time it takes for you to deliver services to your customers, and ultimately tick them off.
“If you can train your field technicians and provide them with the latest technologies and mobile tools. If you can provide your customers with portals whereby they can initiate work orders and track the status and order parts and escalate problem scenarios solutions... then you will likely end up attaining higher levels of customer satisfaction.” “So you take those strategic actions first. And then what happens is it leads to more customer satisfaction.”
One of the things that makes Pollock such a well respected voice in the industry is that he is able to draw extensively not only on his own experience but also on solid data that his organisation collects every year within their annual Benchmarking studies. Reflecting on such trends across the last few years he is able to forensically piece together a detailed picture of how field service organisations are behaving both in the US and in Europe.
“What we saw [in 2018] was a dip in customer satisfaction across the European continent, down to 78%,” he explains.
“This was down from about 82% or so the year before. In our latest survey, 2019, the customer satisfaction rating for the total respondents, UK, Europe and North America and the Far East, it’s gone back up from 81% last year to 84% this year.”
“Customer satisfaction is mainly a dependent variable rather than an independent variable..."
This would at first perhaps indicate a course correction of European companies who had started to let the increasingly crucial CX metrics slide. However, Pollock believes there maybe an alternative explanation.
“Last year appears to be a year of transformation, a year of recalibration, a year for stepping back, seeing what needs to be done and then starting to do it. And this year is the year that the fruits of that labour have begun to take place,” Pollock says.
“Now you look at something like that and you say, “Hey, well, that’s really good, it’s improved.” But you don’t want your auto mechanic or your brain surgeon to only have 80% customer satisfaction,” he says with a wry smile.
He is of course correct, as the old adage goes the enemy of excellence is good enough. So what steps does Pollock suggest for companies seeking to go from merely good to great.
“Once you take the steps that I talked about just earlier and you have attained higher levels of customer satisfaction, then the road forward from there gets even trickier, even muddier,” he explains.
“When we ask organisations, ‘Do you measure customer satisfaction?’ 67%, two thirds in our current survey, say, ‘That’s what we measure first.’ That’s two points higher than total service revenue and five points higher than total service cost.
“They look at customer satisfaction before they look at anything else. And that has been the number one KPI that respondents to the surveys look at in every survey we have ever done. Field service, warranty management, reverse logistics, you name it, that’s number one.
“Now customer retention was only measured by 30% of service organisations last year. So 67% versus 30%. Why is there that discrepancy? Well, because it’s pretty easy to measure customer satisfaction. You get a good qualified third party objective to conduct the survey. They ask the right questions of the right audience, they tabulate it the right way, no errors, you’ve got customer satisfaction measurements.
“How do you measure customer retention? The easiest way is when your company goes out of business because it hasn’t had high enough customer satisfaction and you lose all your customers. You can say, ‘We had a high level of customer retention yesterday and it’s zero today.’ So there are many surrogates to measure retention, but it’s very, very difficult.”
There are of course, ways and means of doing so, particularly in this age of social media and customer sentiment analysis, but that is a topic for another time. After all, as Pollock suggests there is still plenty of scope for improvement in CX metrics first.
A question was raised recently at the Field Service Summit held in Warwick where the theme for the conference was moving into an experience economy. It is a question that is often at the top of mind for Field Service Executives, particularly when they are surrounded by so many of their peers, who are all seemingly ploughing ahead with customer engagement programs.
The question went along the lines of “Whilst I can see the benefits of improving customer satisfaction for my customers, how can I translate that into something tangible that my board might actually buy into?’
One man, who has fielded this question many times both when speaking at such events as well as in his long and illustrious career as an analyst to the field service sector, including in his role as a columnist for Field Service News, is Bill Pollock, President of Strategies for GrowthSM.
“It sounds like an easy question, but the reality is that it’s not an easy question to answer at all,” he explains.
The reason for this Pollock outlines is because when in fact Customer Satisfaction (CX) is actually an end product and the net result of a number of other strategic actions or exercises that the services organisation takes. To put it bluntly, CX is not what you do first, there are a whole bunch of other, more tangible tasks that sit in the strategic line ahead of it.
“You don’t achieve customer satisfaction first and then take strategic actions to improve processes and procedures and policies, etcetera, and so forth. It works the other way around,” Pollock explains.
“Now that doesn’t mean to say that once you attain the desired levels of customer satisfaction that doesn’t lead to other things - it absolutely does. But think about how you’re doing business, it’s a journey, it’s a continuum. And if you look at customer satisfaction on that continuum it might be two thirds or three quarters or the way towards the end but it’s not the end onto itself, there’s more that follows.
“When you look at customer satisfaction, that’s mainly a dependent variable rather than an independent variable by which I mean if you update and streamline your service delivery processes, if you acquire a new and upgraded or more powerful and robust field service management solution.
“If you can take steps to eliminate silos and other bureaucratic obstacles within your own organisation that tend to slow down the time it takes for you to deliver services to your customers, and ultimately tick them off.
“If you can train your field technicians and provide them with the latest technologies and mobile tools. If you can provide your customers with portals whereby they can initiate work orders and track the status and order parts and escalate problem scenarios solutions... then you will likely end up attaining higher levels of customer satisfaction.” “So you take those strategic actions first. And then what happens is it leads to more customer satisfaction.”
One of the things that makes Pollock such a well respected voice in the industry is that he is able to draw extensively not only on his own experience but also on solid data that his organisation collects every year within their annual Benchmarking studies. Reflecting on such trends across the last few years he is able to forensically piece together a detailed picture of how field service organisations are behaving both in the US and in Europe.
“What we saw [in 2018] was a dip in customer satisfaction across the European continent, down to 78%,” he explains.
“This was down from about 82% or so the year before. In our latest survey, 2019, the customer satisfaction rating for the total respondents, UK, Europe and North America and the Far East, it’s gone back up from 81% last year to 84% this year.”
“Customer satisfaction is mainly a dependent variable rather than an independent variable..."
This would at first perhaps indicate a course correction of European companies who had started to let the increasingly crucial CX metrics slide. However, Pollock believes there maybe an alternative explanation.
“Last year appears to be a year of transformation, a year of recalibration, a year for stepping back, seeing what needs to be done and then starting to do it. And this year is the year that the fruits of that labour have begun to take place,” Pollock says.
“Now you look at something like that and you say, “Hey, well, that’s really good, it’s improved.” But you don’t want your auto mechanic or your brain surgeon to only have 80% customer satisfaction,” he says with a wry smile.
He is of course correct, as the old adage goes the enemy of excellence is good enough. So what steps does Pollock suggest for companies seeking to go from merely good to great.
“Once you take the steps that I talked about just earlier and you have attained higher levels of customer satisfaction, then the road forward from there gets even trickier, even muddier,” he explains.
“When we ask organisations, ‘Do you measure customer satisfaction?’ 67%, two thirds in our current survey, say, ‘That’s what we measure first.’ That’s two points higher than total service revenue and five points higher than total service cost.
“They look at customer satisfaction before they look at anything else. And that has been the number one KPI that respondents to the surveys look at in every survey we have ever done. Field service, warranty management, reverse logistics, you name it, that’s number one.
“Now customer retention was only measured by 30% of service organisations last year. So 67% versus 30%. Why is there that discrepancy? Well, because it’s pretty easy to measure customer satisfaction. You get a good qualified third party objective to conduct the survey. They ask the right questions of the right audience, they tabulate it the right way, no errors, you’ve got customer satisfaction measurements.
“How do you measure customer retention? The easiest way is when your company goes out of business because it hasn’t had high enough customer satisfaction and you lose all your customers. You can say, ‘We had a high level of customer retention yesterday and it’s zero today.’ So there are many surrogates to measure retention, but it’s very, very difficult.”
There are of course, ways and means of doing so, particularly in this age of social media and customer sentiment analysis, but that is a topic for another time. After all, as Pollock suggests there is still plenty of scope for improvement in CX metrics first.
Apr 30, 2019 • Features • management • Strategies for Growth • Strategies for GrowthSM
In a world of fast-paced ever shifting sands where great service quickly becomes standard, and what you did yesterday, can easily become not good enough for tomorrow, field service organisations need to be able to adapt, evolve and
transform...
In a world of fast-paced ever shifting sands where great service quickly becomes standard, and what you did yesterday, can easily become not good enough for tomorrow, field service organisations need to be able to adapt, evolve and
transform when required. The key, Bill Pollock writes, is in Service Lifecycle Management...
Enaging today’s service enterprise means planning and coordinating service on a global scale. It means delighting your customers – and your shareholders. And it calls for new technologies and business practices designed specifically to solve the Service Lifecycle Management (SLM) challenge.
Based on these reasons, we believe that any field services organisation that strives to provide “bestin-class” field service in support of its customers must first implement a robust SLM solution in order to achieve its objectives. The benefits of implementing an SLM solution are many – and are fairly universal (that is, applicable for virtually every field services organisation, regardless of type, size, or geography served). Users typically identify the following five areas of benefits as the most compelling talking points in selling the
concept to management:
1. Reduced Service Costs
2. Streamlined Workflow
3. Improved Service Levels
4. Enhanced Quality and Growth
5. Increased Customer Satisfaction
Reduced Service Costs
Simply citing generic data regarding potential cost reductions does not generally entice management to look any further. In order to truly gain their attention, it must be specified exactly where the cost savings will be coming from – and to what extent (i.e., provide them with hard numbers). The good news is that a robust SLM solution can manifest quantifiable cost savings from several
specific areas including:
• Improved technician productivity
• Improved Inventory/parts management
• Optimized service delivery
• Reduced time in the “service-to-cash” cycle
These areas of cost savings will very likely peak management’s interest – as well as entice them to ask for more detailed cost-saving information. For example:
Improved Technician Productivity
Through SLM, improvements in technician productivity can be gained in a variety of ways including:
• Providing field technicians with realtime, direct access to customer service history, equipment repair records, product information, and inventory and parts availability enables them to provide the best service possible in the most cost-effective manner by eliminating time-consuming paperwork and forms preparation. As a result, the technicians are able to spend virtually all of their billable time providing customers with the highest levels of service and support, rather than simply collecting information and
filling out forms.
• Providing field technicians with specific service level information for each customer they serve so that they never unknowingly
provide their customers with anything less – or more – than those levels of service that are specifically covered in their respective Service Level Agreements (SLAs).
• Reducing overhead costs through the elimination of most paperwork, delays in communications, and the use of outdated systems that had previously required manual data entry or redundant data input. Empowered by the data and information made available through SLM, field technicians can also serve as the “eyes and ears” of the organisation with respect to identifying potential cross-selling or upselling opportunities for the company’s various products and services. By doing so, customers will not only look at their field technician as “the person who gets things fixed”, but also as a “trusted advisor” – or the one they can count on to both fix their equipment, and provide them with recommendations for acquiring new products and/or upgrading their service level coverage.
Improved Inventory/Parts Management
SLM can also result in “hard” cost savings through improved inventory/parts management, as summarised below:
• SLM enables services organisations to enhance their Equipment Asset Management (EAM) capabilities by allowing them to track
specific component/equipment relationships, and monitor their inventories for the purpose of automatic replenishment. By developing
– and following – tightly integrated inventory management processes, users are able to significantly reduce inventory size and related carrying costs.
• SLM also provides technicians with access to real-time inventory information, as well as the ability to order parts directly from the
field, rather than having to wait until they return to their home base, or gain access to a telephone connection. The ability to work
with real-time parts/inventory information provides both the technicians – and the customers they serve – with immediate access
to parts availability, while simultaneously updating inventory levels and triggering automatic replenishments.
Optimized Service Delivery
Optimized service delivery may mean different things to different people; however, the most compelling benefits of service optimisation, delivered through SLM are typically realized in terms of:
• Minimized time to dispatch (i.e., quicker response time);
• Increased first-time fix rates (i.e., fewer repeat failures and/or service calls); and
• The ability of customers to perform self diagnosis and problem resolution via the Internet.
Ultimately, each of these benefits is realized through improved response time, decreased need for follow-up/repeat calls, and less equipment downtime. Even so, there are still several other types of benefits that will also be of significant interest to company management.
Streamlined Workflow
Technology is the tool that assists services organisations in making their operations run more efficiently – but it is only a tool. However, SLM leverages best-of-breed field service management solutions with industry best practices already builtin, thereby allowing practitioners to benefit not only from the automation of their current processes, but also by allowing them to redefine and improve their processes to deliver optimum results. These results are typically manifested in the following ways:
Integrated Processes and Technologies
Only through SLM can the practitioner benefit from a completely integrated and seamless solution that provides an instant 360-degree web-based view of the entire business. For example, when Sales or Marketing require information from Service.
Operations to develop targeted promotions to maximize cross-sell and up-sell opportunities, a robust SLM solution can give them exactly what they want – when they want it.
Similarly, when Service needs real-time customer information from the Contact Center prior to making a call, SLM makes that information readily available.
Improved and Streamlined Processes
The end result of successfully integrating the organisation’s processes and technologies is improved and streamlined processes – in
other words, running the organisation more efficiently. These benefits are typically manifested in the following ways:
• Through an automated call management system based on CTI, IVR, dynamic scheduling and dispatch, and closure capabilities,
services organisations can rapidly improve and streamline their call management process, thereby significantly increasing
customer satisfaction and retention.
• With the ability to apply contract templates, initiate automatic contract renewals, and build structured workflow processes, users
can maximize their contract processing, resulting in more predictable revenues and improved productivity.
• The capability to track, monitor, and automate stock based upon user-defined rules, in conjunction with the ability to support multiple warehousing strategies, also leads to improved and streamlined stock management levels at reduced inventory
levels (also resulting in reduced costs).
Improved Service Levels
There are basically two ways to look at SLM – (1) as a tool for lowering the cost of doing business, and (2) as a means for improving existing service performance. While the cost savings may be very real, SLM can also be a significant contributor to the overall improvement in the levels of service performance for the organisation. Complete charge capture, and maximizing cross-selling and up-selling opportunities are just some of the ways that play to both perspectives on SLM
Complete Charge Capture of Service Delivery
SLM enables the complete capture of all parameters involved in delivering service (e.g., parts, T&M, expenses, ancillary services, extended warranties, etc.) ensuring that no billable charges are ever lost or overlooked, and ultimately improving invoicing
accuracy. Through SLM, as soon as the technician closes a call and captures the customer’s electronic signature, that data can instantly be transmitted to the central billing system, thereby significantly streamlining and compressing Days Sales Outstanding (DSO).
Maximized Cross-Selling and Up-Selling Opportunities
Through the capability of leveraging a Web-based customer self-service portal in conjunction with a dynamic self-learning knowledgebase, users gain the ability to offer new products/services at every customer interaction, resulting in increased
revenues without increasing costs. A state-of-the-art SLM solution that embeds intelligent automation along with a robust product information management repository can arm all of the employees in the field with first-rate cross-selling and up-selling capabilities by prompting/alerting them of any potential sales opportunities (e.g.,contract/warranty expirations, aging equipment, ancillary accessories, add-ons, etc.) at the specifictime of interaction with the customer.
Ability to Leverage Service as a Competitive Advantage
Through SLM’s Business Intelligence (BI) capabilities, users can identify, monitor, and track opportunities to offer customized and global service agreements based upon each customer’s unique usage levels.
By doing so, the customer benefits from having its service needs and requirements fully met, and the services organisation can maximize its total revenues in the field. SLM also supports the services organisation’s ability to deliver proactive rather than
reactive personalized service – at an affordable price– empowering it to exceed customer expectations and generate repeat sales.
Enhanced Quality and Growth
While most of the benefits described thus far focus primarily on transitioning from the past to the present, enhanced quality and growth clearly looks to the future of the organisation – and this is where SLM excels. The three main components of these forward-thinking benefits may best be summarized as follows:
Ability to Deliver Consistent Service Globally
The most effective SLM solution is one that is truly global, able to support customers using all summarised below:
Ability to Anticipate Customer Service Requirements
SLM provides users with easy-to-use functionality, an intelligent knowledgebase, and a comprehensive customer repository to track problems and potentially identify many other problems before they occur. With this valuable information at their fingertips, users can offer more efficient scheduling or preventive maintenance (or implement an IoTpowered Remote Diagnostics / Remote Monitoring
platform), and minimise the need for on-site visits and repeat service calls, wherever possible. As a result, customer satisfaction is increased, and costly unscheduled service visits can be minimised
Improved Responsiveness to Customer Calls and Service Delivery
SLM empowers Contact Center and field personnel with visual alerts, automatic escalation, scripting, and question trees, so they are able to respond to customers’ inquiries quicker and more completely. Through SLM, they will also have a full range of corporate knowledge stores readily available to optimize the customer interaction process.
In addition, the integrated, multi-channel inbound/outbound capabilities facilitated by SLM provide for unparalleled customer support in all areas, including placing and tracking an order, updating records,making payments, receiving remote support, and scheduling a service call.
Making It Easier to Do Business - Making It More Profitable
In today’s increasingly fast-paced business environment, customers have very high expectations, and they will take no excuses for poor customer service. They expect fast, relevant, and accurate information from the companies they do business with, and they will accept nothing less.
The self-service capabilities offered through SLM provide customers with all of the information they need – when they want it, anytime, anywhere.
This, in turn, ultimately results in improved customer satisfaction and strengthened loyalty throughout the user’s customer base.
transform when required. The key, Bill Pollock writes, is in Service Lifecycle Management...
Enaging today’s service enterprise means planning and coordinating service on a global scale. It means delighting your customers – and your shareholders. And it calls for new technologies and business practices designed specifically to solve the Service Lifecycle Management (SLM) challenge.
Based on these reasons, we believe that any field services organisation that strives to provide “bestin-class” field service in support of its customers must first implement a robust SLM solution in order to achieve its objectives. The benefits of implementing an SLM solution are many – and are fairly universal (that is, applicable for virtually every field services organisation, regardless of type, size, or geography served). Users typically identify the following five areas of benefits as the most compelling talking points in selling the
concept to management:
1. Reduced Service Costs
2. Streamlined Workflow
3. Improved Service Levels
4. Enhanced Quality and Growth
5. Increased Customer Satisfaction
Reduced Service Costs
Simply citing generic data regarding potential cost reductions does not generally entice management to look any further. In order to truly gain their attention, it must be specified exactly where the cost savings will be coming from – and to what extent (i.e., provide them with hard numbers). The good news is that a robust SLM solution can manifest quantifiable cost savings from several
specific areas including:
• Improved technician productivity
• Improved Inventory/parts management
• Optimized service delivery
• Reduced time in the “service-to-cash” cycle
These areas of cost savings will very likely peak management’s interest – as well as entice them to ask for more detailed cost-saving information. For example:
Improved Technician Productivity
Through SLM, improvements in technician productivity can be gained in a variety of ways including:
• Providing field technicians with realtime, direct access to customer service history, equipment repair records, product information, and inventory and parts availability enables them to provide the best service possible in the most cost-effective manner by eliminating time-consuming paperwork and forms preparation. As a result, the technicians are able to spend virtually all of their billable time providing customers with the highest levels of service and support, rather than simply collecting information and
filling out forms.
• Providing field technicians with specific service level information for each customer they serve so that they never unknowingly
provide their customers with anything less – or more – than those levels of service that are specifically covered in their respective Service Level Agreements (SLAs).
• Reducing overhead costs through the elimination of most paperwork, delays in communications, and the use of outdated systems that had previously required manual data entry or redundant data input. Empowered by the data and information made available through SLM, field technicians can also serve as the “eyes and ears” of the organisation with respect to identifying potential cross-selling or upselling opportunities for the company’s various products and services. By doing so, customers will not only look at their field technician as “the person who gets things fixed”, but also as a “trusted advisor” – or the one they can count on to both fix their equipment, and provide them with recommendations for acquiring new products and/or upgrading their service level coverage.
Improved Inventory/Parts Management
SLM can also result in “hard” cost savings through improved inventory/parts management, as summarised below:
• SLM enables services organisations to enhance their Equipment Asset Management (EAM) capabilities by allowing them to track
specific component/equipment relationships, and monitor their inventories for the purpose of automatic replenishment. By developing
– and following – tightly integrated inventory management processes, users are able to significantly reduce inventory size and related carrying costs.
• SLM also provides technicians with access to real-time inventory information, as well as the ability to order parts directly from the
field, rather than having to wait until they return to their home base, or gain access to a telephone connection. The ability to work
with real-time parts/inventory information provides both the technicians – and the customers they serve – with immediate access
to parts availability, while simultaneously updating inventory levels and triggering automatic replenishments.
"Citing generic data regarding potential cost reductions does not generally entice management to look further..."
Optimized Service Delivery
Optimized service delivery may mean different things to different people; however, the most compelling benefits of service optimisation, delivered through SLM are typically realized in terms of:
• Minimized time to dispatch (i.e., quicker response time);
• Increased first-time fix rates (i.e., fewer repeat failures and/or service calls); and
• The ability of customers to perform self diagnosis and problem resolution via the Internet.
Ultimately, each of these benefits is realized through improved response time, decreased need for follow-up/repeat calls, and less equipment downtime. Even so, there are still several other types of benefits that will also be of significant interest to company management.
Streamlined Workflow
Technology is the tool that assists services organisations in making their operations run more efficiently – but it is only a tool. However, SLM leverages best-of-breed field service management solutions with industry best practices already builtin, thereby allowing practitioners to benefit not only from the automation of their current processes, but also by allowing them to redefine and improve their processes to deliver optimum results. These results are typically manifested in the following ways:
Integrated Processes and Technologies
Only through SLM can the practitioner benefit from a completely integrated and seamless solution that provides an instant 360-degree web-based view of the entire business. For example, when Sales or Marketing require information from Service.
Operations to develop targeted promotions to maximize cross-sell and up-sell opportunities, a robust SLM solution can give them exactly what they want – when they want it.
Similarly, when Service needs real-time customer information from the Contact Center prior to making a call, SLM makes that information readily available.
Improved and Streamlined Processes
The end result of successfully integrating the organisation’s processes and technologies is improved and streamlined processes – in
other words, running the organisation more efficiently. These benefits are typically manifested in the following ways:
• Through an automated call management system based on CTI, IVR, dynamic scheduling and dispatch, and closure capabilities,
services organisations can rapidly improve and streamline their call management process, thereby significantly increasing
customer satisfaction and retention.
• With the ability to apply contract templates, initiate automatic contract renewals, and build structured workflow processes, users
can maximize their contract processing, resulting in more predictable revenues and improved productivity.
• The capability to track, monitor, and automate stock based upon user-defined rules, in conjunction with the ability to support multiple warehousing strategies, also leads to improved and streamlined stock management levels at reduced inventory
levels (also resulting in reduced costs).
Improved Service Levels
There are basically two ways to look at SLM – (1) as a tool for lowering the cost of doing business, and (2) as a means for improving existing service performance. While the cost savings may be very real, SLM can also be a significant contributor to the overall improvement in the levels of service performance for the organisation. Complete charge capture, and maximizing cross-selling and up-selling opportunities are just some of the ways that play to both perspectives on SLM
Complete Charge Capture of Service Delivery
SLM enables the complete capture of all parameters involved in delivering service (e.g., parts, T&M, expenses, ancillary services, extended warranties, etc.) ensuring that no billable charges are ever lost or overlooked, and ultimately improving invoicing
accuracy. Through SLM, as soon as the technician closes a call and captures the customer’s electronic signature, that data can instantly be transmitted to the central billing system, thereby significantly streamlining and compressing Days Sales Outstanding (DSO).
Maximized Cross-Selling and Up-Selling Opportunities
Through the capability of leveraging a Web-based customer self-service portal in conjunction with a dynamic self-learning knowledgebase, users gain the ability to offer new products/services at every customer interaction, resulting in increased
revenues without increasing costs. A state-of-the-art SLM solution that embeds intelligent automation along with a robust product information management repository can arm all of the employees in the field with first-rate cross-selling and up-selling capabilities by prompting/alerting them of any potential sales opportunities (e.g.,contract/warranty expirations, aging equipment, ancillary accessories, add-ons, etc.) at the specifictime of interaction with the customer.
Ability to Leverage Service as a Competitive Advantage
Through SLM’s Business Intelligence (BI) capabilities, users can identify, monitor, and track opportunities to offer customized and global service agreements based upon each customer’s unique usage levels.
By doing so, the customer benefits from having its service needs and requirements fully met, and the services organisation can maximize its total revenues in the field. SLM also supports the services organisation’s ability to deliver proactive rather than
reactive personalized service – at an affordable price– empowering it to exceed customer expectations and generate repeat sales.
"SLM enables the complete capture of all parameters involved in delivering service..."
Enhanced Quality and Growth
While most of the benefits described thus far focus primarily on transitioning from the past to the present, enhanced quality and growth clearly looks to the future of the organisation – and this is where SLM excels. The three main components of these forward-thinking benefits may best be summarized as follows:
Ability to Deliver Consistent Service Globally
The most effective SLM solution is one that is truly global, able to support customers using all summarised below:
Ability to Anticipate Customer Service Requirements
SLM provides users with easy-to-use functionality, an intelligent knowledgebase, and a comprehensive customer repository to track problems and potentially identify many other problems before they occur. With this valuable information at their fingertips, users can offer more efficient scheduling or preventive maintenance (or implement an IoTpowered Remote Diagnostics / Remote Monitoring
platform), and minimise the need for on-site visits and repeat service calls, wherever possible. As a result, customer satisfaction is increased, and costly unscheduled service visits can be minimised
Improved Responsiveness to Customer Calls and Service Delivery
SLM empowers Contact Center and field personnel with visual alerts, automatic escalation, scripting, and question trees, so they are able to respond to customers’ inquiries quicker and more completely. Through SLM, they will also have a full range of corporate knowledge stores readily available to optimize the customer interaction process.
In addition, the integrated, multi-channel inbound/outbound capabilities facilitated by SLM provide for unparalleled customer support in all areas, including placing and tracking an order, updating records,making payments, receiving remote support, and scheduling a service call.
Making It Easier to Do Business - Making It More Profitable
In today’s increasingly fast-paced business environment, customers have very high expectations, and they will take no excuses for poor customer service. They expect fast, relevant, and accurate information from the companies they do business with, and they will accept nothing less.
The self-service capabilities offered through SLM provide customers with all of the information they need – when they want it, anytime, anywhere.
This, in turn, ultimately results in improved customer satisfaction and strengthened loyalty throughout the user’s customer base.
Bill Pollock is President at Strategies For Growth
Apr 26, 2019 • Features • future of field service • management • Strategies for GrowthSM • The Field Service Podcast
In the latest Field Service Podcast, Bill Pollock discusses why management buy-in can ultimately lead to service excellence.
In the latest Field Service Podcast, Bill Pollock discusses why management buy-in can ultimately lead to service excellence.
In this special episode, Deputy Editor Mark Glover, speaks to long-term Field Service News' contributor Bill Pollock about the importance of top-down buy-in when integrating new technologies.
Citing trends from Strategies for Growth's 2018 Field Service Management Tracking Survey, Bill dissects the current state of the sector, providing some surprising insights.An essential listen from one of the most influential and experienced voices in the industry.
Mar 20, 2019 • Augmented Reality • connectivity • Data • Future of FIeld Service • Workforce • Bill Pollock • Cloud services • FieldAware • IoT • skills • Strategies for GrowthSM • The Big Discussion • Marc Tatarsky • SimPRO • Waste Management
Concluding our series our experts, Bill Pollock, Strategies for Growth, Marc Tatarsky at FieldAware, and Richard Pratley from SimPRO, identify potential areas of concern for service companies to look out for in 2019.
Concluding our series our experts, Bill Pollock, Strategies for Growth, Marc Tatarsky at FieldAware, and Richard Pratley from SimPRO, identify potential areas of concern for service companies to look out for in 2019.
What is the biggest area of concern that field service companies should address in the next 12 months?
BILL POLLOCK, PRESIDENT, STRATEGIES FOR GROWTH
The biggest area of concern for field service companies in the next 12 months will be, if they’re already somewhat behind the technology curve (or with respect to the competitive landscape), what do they need to do today to ensure that they will not fall further behind? And, it’s not just a matter of technology either; many FSOs will need to alter their corporate philosophy and mentality as well.
Technology goes hand-in-hand with the personnel that use it, so attention must also be given to how the organisation goes about replacing, and/or supplementing, its existing field force with new hires or the use of outside, third-party “feet on the street” support.
The services world is evolving so quickly, that any missteps along the way can be devastating – so every step, every move counts.
There will also be no time for any intra-mural infighting – only for collaboration and inter-departmental cooperation. Equipment will keep on breaking, and end-of-lifecycles are getting increasingly shorter. As such, there will always be the need for services organisations to deliver their support! However, only those that have the technological and corporate wherewithal to continually improve the way in which they deliver their services will rise to the top of the competitive order – and stay there!
MARC TATARSKY, SVP MARKETING, FIELD AWARE
The phrase ‘doing more with less’ is common in field service and that can be in relation to numerous resources and assets.
The workforce is a key element in this equation and can preoccupy a great deal of management time. There are concerns over an aging workforce in field service, a high turnover of workers and a shrinking pool of talent as demand increases.
Technology plays a critical role in any succession and resource planning. This may be empowering the workforce with automation to streamline operations, bring in best practice and increase productivity without the need to increase numbers. Using technology differently or embracing emerging technologies to enable remote expert capabilities, so a more experienced worker assists others.
Also attracting new workers, especially millennials, for whom, the latest technology is a big part of everyday life. The technology has to be right for both worker and the organisation to get maximum benefit
RICHARD PRATLEY, MANAGING DIRECTOR UK, SIMPRO
Technology is changing at a rapid pace. The technology we use today is very different from that we used five years ago so businesses will always have the challenge of how they can ensure the systems and technology they use are still current. Taking a long term view of the business requirement is vital.
Many businesses consider an off-the-shelf solution won’t fit the unique needs of the business. But think again! Overtly customised solutions can lead to restrictions with software updates and integrations with other systems in the future - not to mention a great deal of ongoing expense and time that should be spent on running the business.
Cloud-based software providers frequently release new updates (that are included in the licence fee) to help businesses stay ahead of tech trends. By ensuring the systems you use now are fit for-purpose, you’ll be able to keep up with future technological developments.
You can read the first instalment of The Big Discussion here, the second here and the third here.
Mar 11, 2019 • Augmented Reality • connectivity • Data • Future of FIeld Service • Workforce • Bill Pollock • FieldAware • IoT • skills • Strategies for GrowthSM • The Big Discussion • Marc Tatarsky • SimPRO • Waste Management
In the third of our four-part series, our industry experts Bill Pollock, Strategies for Growth, Marc Tatarsky at FieldAware, and Richard Pratley from SimPRO, identify key areas of focus for field service managers in 2019.
In the third of our four-part series, our industry experts Bill Pollock, Strategies for Growth, Marc Tatarsky at FieldAware, and Richard Pratley from SimPRO, identify key areas of focus for field service managers in 2019.
What do you think should be the key areas of focus for field service managers across the next twelve months?
BILL POLLOCK, PRESIDENT, STRATEGIES FOR GROWTH
The next most important areas of focus for field service managers in the coming 12 months will likely be among the following three items:
(1) embracing the “new” technologies to support an expanded and enhanced capability to deliver their respective service offerings. Artificial Intelligence (AI) and Machine Learning have been around for more than 50 years, but are still relatively new to the services segment – but, it’s time to build them into your service operations!
(2) Changing the way in which you deliver – and price – your service offerings. Traditional break/fix service is essentially “dead”. Long live predictive diagnostics and predictive maintenance! Have you spoken to any chat bots lately? Well, you will!
(3) Re-engineering the way you measure performance metrics, or KPIs. MeanTime Between Failures (MTBF) and Mean-Time-to-Repair (MTTR) will not mean anything in an environment where services are being performed remotely on an ongoing basis. It will be time to replace some of the old “tried and true” KPIs with new ones that can measure systemic productivity, rather than merely individual field technician productivity. It’s time to rethink the entire service delivery process – and adjust to it!
MARC TATARSKY, SVP MARKETING, FIELD AWARE
Integration capability tops software selection criteria consistently for field service leaders. Even those who have been hesitant to integrate in the past, can now see that integration capabilities are far more advanced. Working with the right FSM software creates rapid time to value and ensures minimal risk.
Essentially the integration of FSM solutions into existing business systems of record means there is no disruption to ERP, CRM and accounting systems. Ultimately the real value is delivered through synchronized workflows, enhanced reporting and extending results beyond the current systems. Data integration yields actionable outcomes and connectivity to the wider business.
Field service has long been seen as simply a business cost, but leaders now recognise that integration can elevate their service operation, transforming it to a value-driving organisation that delivers broader business results. The evolution of field service through integration should be a focus to unlock this business value.
RICHARD PRATLEY, MANAGING DIRECTOR UK, SIMPRO
We continue to see businesses turning to software and technology to improve the efficiency of their workforce and to support customer service.
Smart connected products and IoT technology is transforming field service operations and we’ll see more adoption of this over the next twelve months. The predictive model not only reduces the cost of reactive maintenance but it addresses any issues before they become critical. For the customer, they won’t ever need to worry about needing to deal with a broken asset ever again.
We already have a number of customers running trials of our IoT technology. Not only are they winning new contracts off the back of it but it’s helping to increase the lifetime value of their existing customers.
The final part of The Big Discussion. You can read the first instalment here, and the second here.
Mar 04, 2019 • Features • Augmented Reality • Future of FIeld Service • Workforce • Bill Pollock • FieldAware • IoT • skills • Strategies for GrowthSM • The Big Discussion • Marc Tatarsky • SimPRO • Waste Management
In the second of our four-part series, our industry experts Bill Pollock, Strategies for Growth, Marc Tatarsky at FieldAware, and Richard Pratley from SimPRO, tackle the area of IoT and its role in field service.
In the second of our four-part series, our industry experts Bill Pollock, Strategies for Growth, Marc Tatarsky at FieldAware, and Richard Pratley from SimPRO, tackle the area of IoT and its role in field service.
In The Big Discussion we bring together three industry experts and put four key questions for them to answer to give us a balanced view of the major trends impacting the field service sector. This week, the panel look at the impact of IoT in field service and whether it will become a necessity for firms to embrace if they are to keep ahead of the service curve.
IoT has become an increasingly key discussion amongst field service companies in recent years - do you think it will soon be essential for field service companies to embrace IoT?
BILL POLLOCK, PRESIDENT, STRATEGIES FOR GROWTH
I believe it is already essential for field service companies to embrace the IoT. That ship has already sailed – and those FSOs that run their services operations on an IoT platform are already beginning to see the return on their investment.
The enormous amount – and wealth – of data that is now being generated through the use of an IoT platform is turning many of the traditional ways of thinking upside-down. For example, it has created an environment where the “old” (i.e., last year’s) way of measuring performance is becoming almost instantly outdated. For example, last year, an FSO might have been assessing its service delivery performance on the basis of asset uptime or SLA compliance, etc. However, this year, they may need to gauge their performance via an entirely “new” set of KPIs!
Measuring your performance in providing “power by the hour” or “airplanes in the air” is quite a bit different than measuring on the basis of the number of monthly site visits, PM calls and asset uptime.
MARC TATARSKY, SVP MARKETING, FIELD AWARE
Undoubtedly, IoT has the potential to revolutionise field service in terms of moving to a predictive model of service, increasing efficiency, reducing cost while improving customer service. But any move to IoT is dependent on various operational factors. These include the prevalence of assets and existing IoT sensors, the ability to add IoT sensors to new sources to collect meaningful data and the technology maturity of the organisation and the FSM platform.
These factors can be dictated by numerous elements – company size, the industry and type of clients they serve, the complexity of the work, the value of assets and equipment they supply and service, and their leadership.
It is important for organisations to establish where they need to be in their operational and technological maturity to help the business thrive. For some companies transformative technologies, like IoT, are a key element of their planning and for others they may not figure at all.
RICHARD PRATLEY, MANAGING DIRECTOR UK, SIMPRO
IoT is fast become an essential service offering that customers will ultimately demand of their service providers and it helps meet the requirement to deliver more for less for customers particularly for those installing and maintaining high-value assets!
When connecting these ‘Things’ to the Internet, using the live operational data and machine learning to analyse performance, it opens up the possibility of variable-based services based on machine condition and utilisation, rather than prescriptive frequency based visits and reactive calls.
This proactive approach can help lower TCO and increase uptime for customers and asset owners, whilst lowering the cost of operation and providing differentiation for the Service Provider. If you want to stay relevant in a competitive evolving market, now is the time to be considering how this technology can be incorporated into your own processes and service offerings.
The third part of The Big Discussion will be published next week. You can read the first instalment here.
Feb 25, 2019 • Features • Augmented Reality • Future of FIeld Service • Workforce • Bill Pollock • FieldAware • skills • Strategies for GrowthSM • The Big Discussion • Marc Tatarsky • SimPRO • Waste Management
In the first of a four-part series, we bring together three industry experts and put four key questions for them to answer to give us a balanced view of the major trends impacting the field service sector. With responses from Bill Pollock,...
In the first of a four-part series, we bring together three industry experts and put four key questions for them to answer to give us a balanced view of the major trends impacting the field service sector. With responses from Bill Pollock, Strategies for Growth, Marc Tatarsky at FieldAware, and Richard Pratley from SimPRO, we look forward to what we can expect across the next twelve months.
2018 was a year in which we saw a number of significant changes move from the fringes of discussion within our industry to becoming an established part of mainstream discussion and in some cases fundamental parts of common place strategy within the field service sector.
The Internet of Things (IoT) for example, has become a staple part of field service delivery with many organisation having already adopted some layer of IoT technology which they are utilising within service delivery and the majority of those who have yet to take their first steps into connected field service are actively planning to do so in the not too distant future.
And as is often the case with technology in field service, the emergence of IoT in our sector, much as mobile did before it, has resulted in seismic changes into the processes and work-flows that underpin how we define service excellence. For example, we have seen servitization become an increasingly popular over-arching strategy for many manufacturers as they shift towards more customer-centric, service-focussed revenue strategies.
Even amongst those organisations who have yet to commit to a fully servitized business model, there are many who are shifting towards adopting a pro-active approach to service delivery, with increasing operational efficiencies and greater customer satisfaction two of the major benefits being heralded by such developments - which are again enabled and empowered by IoT.
Yet, at the same time other technologies that should be having positive impacts on field service delivery, in particular Augmented Reality (AR), have yet to evolve as rapidly, seemingly stagnating in the early adopter phase. Perhaps, 2019 may be the year we see AR finally emerge from its embryonic potential to also becoming a fully established part of the field service sector?
Or maybe, there will be other key breakthroughs, whether they be technologies, or strategies, that will shape the future of field serviceTo get a flavour of what we may expect across the next twelve months we’ve brought together a panel of experts to get their opinions on what to expect in 2019. We begin this series, however, by taking stock from last year.
Across the last twelve months what do you think has been the biggest shift in how we approach field service delivery?
BILL POLLOCK, PRESIDENT, STRATEGIES FOR GROWTH
The last 12 months have been quite a bit more active among global Field Services Organisations (FSOs) with respect to their acquisition and implementation of new technologies. For example, after having spent a number of years more as a perennial line item on an organisation’s “wish list”, Augmented Reality (AR) has gained a much wider acceptance, and is presently in use by more than twice as many FSOs as just a year earlier. In fact, the trend lines for AR adoption are have begun to increase at an accelerating rate.
We are now also seeing the further incorporation of Artificial Intelligence (AI) and Machine Learning into existing FSM systems.
As a result, many FSOs have already begun the transformation from the traditional break/fix model to the use of predictive diagnostics and AI-powered chatbots to facilitate and expedite.
MARC TATARSKY, SVP MARKETING, FIELD AWARE
We are seeing a convergence of technology capabilities changing how field service operations are being enabled. One of the key drivers of this convergence is analytics and a data platform that is empowering organisations to take insights from various new technologies (IoT, AR eg) and existing data within other Systems of Record to provide context and the ability to make “new” business decisions.
Field service organisations, due to the complexity of the operations, have always embraced technology and were early adopters of analytics. We are seeing an evolution of analytics in field service, moving from a need to turn data into information, to meaningful business insight and then to decision-making capabilities.
Over the past twelve months we are now experiencing a shift to a more strategic approach to business intelligence. Field service leaders are applying analytics to drive value-adding initiatives into the wider business, with customising service and product innovation, for example.
RICHARD PRATLEY, MANAGING DIRECTOR UK, SIMPRO
There are a number of external pressures that are aggregating together forcing business to make a shift and change about how they are approaching field service delivery.
All businesses are looking to do more for less thanks to a skilled labour shortage, pricing pressures on services, travel and resource and compliance cost increases and customer demand for value.
During the last twelve months, we’ve seen more field service businesses looking to streamline and automate their operations to enable them to scale up their workforce without adding in more resources.
The second part of the big discussion will be published next week, when the panel answer questions on IoT.
2018 was a year in which we saw a number of significant changes move from the fringes of discussion within our industry to becoming an established part of mainstream discussion and in some cases fundamental parts of common place strategy within the field service sector.
The Internet of Things (IoT) for example, has become a staple part of field service delivery with many organisation having already adopted some layer of IoT technology which they are utilising within service delivery and the majority of those who have yet to take their first steps into connected field service are actively planning to do so in the not too distant future.
And as is often the case with technology in field service, the emergence of IoT in our sector, much as mobile did before it, has resulted in seismic changes into the processes and work-flows that underpin how we define service excellence. For example, we have seen servitization become an increasingly popular over-arching strategy for many manufacturers as they shift towards more customer-centric, service-focussed revenue strategies.
Even amongst those organisations who have yet to commit to a fully servitized business model, there are many who are shifting towards adopting a pro-active approach to service delivery, with increasing operational efficiencies and greater customer satisfaction two of the major benefits being heralded by such developments - which are again enabled and empowered by IoT.
Yet, at the same time other technologies that should be having positive impacts on field service delivery, in particular Augmented Reality (AR), have yet to evolve as rapidly, seemingly stagnating in the early adopter phase. Perhaps, 2019 may be the year we see AR finally emerge from its embryonic potential to also becoming a fully established part of the field service sector?
Or maybe, there will be other key breakthroughs, whether they be technologies, or strategies, that will shape the future of field serviceTo get a flavour of what we may expect across the next twelve months we’ve brought together a panel of experts to get their opinions on what to expect in 2019. We begin this series, however, by taking stock from last year.
Across the last twelve months what do you think has been the biggest shift in how we approach field service delivery?
BILL POLLOCK, PRESIDENT, STRATEGIES FOR GROWTH
The last 12 months have been quite a bit more active among global Field Services Organisations (FSOs) with respect to their acquisition and implementation of new technologies. For example, after having spent a number of years more as a perennial line item on an organisation’s “wish list”, Augmented Reality (AR) has gained a much wider acceptance, and is presently in use by more than twice as many FSOs as just a year earlier. In fact, the trend lines for AR adoption are have begun to increase at an accelerating rate.
We are now also seeing the further incorporation of Artificial Intelligence (AI) and Machine Learning into existing FSM systems.
As a result, many FSOs have already begun the transformation from the traditional break/fix model to the use of predictive diagnostics and AI-powered chatbots to facilitate and expedite.
MARC TATARSKY, SVP MARKETING, FIELD AWARE
We are seeing a convergence of technology capabilities changing how field service operations are being enabled. One of the key drivers of this convergence is analytics and a data platform that is empowering organisations to take insights from various new technologies (IoT, AR eg) and existing data within other Systems of Record to provide context and the ability to make “new” business decisions.
Field service organisations, due to the complexity of the operations, have always embraced technology and were early adopters of analytics. We are seeing an evolution of analytics in field service, moving from a need to turn data into information, to meaningful business insight and then to decision-making capabilities.
Over the past twelve months we are now experiencing a shift to a more strategic approach to business intelligence. Field service leaders are applying analytics to drive value-adding initiatives into the wider business, with customising service and product innovation, for example.
RICHARD PRATLEY, MANAGING DIRECTOR UK, SIMPRO
There are a number of external pressures that are aggregating together forcing business to make a shift and change about how they are approaching field service delivery.
All businesses are looking to do more for less thanks to a skilled labour shortage, pricing pressures on services, travel and resource and compliance cost increases and customer demand for value.
During the last twelve months, we’ve seen more field service businesses looking to streamline and automate their operations to enable them to scale up their workforce without adding in more resources.
The second part of the big discussion will be published next week, when the panel answer questions on IoT.
Dec 20, 2018 • Features • Bill Pollock • field service • field service management • field service software • Security • Service Management • servicepower • Software and Apps • Strategies for GrowthSM
As part of an excellent analysts paper commissioned by ServicePower, Bill Pollock has provided an in-depth look at the service requirements for the security sector, here we take a look at an excerpt from that paper...
As part of an excellent analysts paper commissioned by ServicePower, Bill Pollock has provided an in-depth look at the service requirements for the security sector, here we take a look at an excerpt from that paper...
There are now more security systems players than ever, bringing refined ways of doing business and new efficiencies to the marketplace. In addition, there has been a complete transformation of the security installer/service technician into an “everything as a service” professional, supported by service delivery models that embrace Cloud technology, interactive services, predictive diagnostics and customer self-service.
The most successful companies will ultimately differentiate themselves with unique and seemingly indispensable services and solutions that make it easier for a consumer (or business) to be smarter, safer, and more cost-effective.
For those organizations that install, monitor, and maintain commercial or residential security systems, ServicePower enables faster, smarter service, so they can deliver on today’s consumer service preferences and expectations, while also reducing operational costs and driving new and more predictable revenue streams.
The five primary factors to focus on when evaluating alternative Field Service Management (FSM) and Warranty Management (WM) solutions for the security services segment are critical to the success of the vendor/solution evaluation and selection processes.
They include:
- Customer Engagement – by offering a customized, self-service portal to enable customers to log in with their account number and report issues or order add-on security services, schedule the appointment, watch their installer/ service technician en route, and communicate with him or her, if needed; also to suggest relevant new cross-sell and/or upsell services during this key interaction opportunity.
- Smart Scheduling – the ability to pair parameters such as skills, certifications, and geography with the latest in Artificial Intelligence (AI) for real-time scheduling to ensure that the best installer/service technician is assigned, at the least cost; and provide the opportunity to re-optimize schedules and routes in real-time to accommodate intra-day changes, increase on-time arrival and completed jobs per day, and decrease travel costs.
- Mobile Tech Enablement – to ensure that the installer/service technicians arrive with everything they need to get the job done the first time, driving consistent quality service delivery, improved productivity, and increased completion rates; also to provide a value-based experience by personalizing the customer’s experience via fully configurable mobile functionality which also improves schedule compliance and first-time installation/ fix rates, and proactively offer additional value-added security solutions while onsite to increase revenue.
- Contractor Management – to facilitate better management of outsourced or supplementary third-party contractor staff to quickly expand geographic reach or support changing demand; the ability to dynamically choose a contractor based on rank scores, credentials, crowd-sourced Better Business Bureau (BBB) info, and dynamic rules configuration; and confidently being able to book an appointment based on available time-slots, coupled with the ability to view the current job status and track overall progress.
- Reporting & Analytics – the ability to use real-time Business Intelligence (BI) to measure performance metrics, fine-tune future operations, and enhance the customer experience; along with the ability to access Key Performance Indicators (KPIs), scorecards and reports in real-time, from either mobile devices or the desktop, and share them both inside and outside the organization, as warranted.
The best FSM and WM solutions will also be those that include additional functionalities, such as:
- Claims Management
- Work Order Management
- Inventory, Asset and Contract Management
- Outsourced Managed Services
The main benefits that can be realized through the implementation and use of a Field Service Management (FSM) and Warranty Management (WM) solution designed specifically for the security services segment are many, and quite compelling, as follows:
- Improve management control over service provisioning
- Reduce manual processes to create and manage field schedule routes, thereby reducing travel times
- Increase appointments, per day
- Less time spent on-site
- Enable improvements in overtime, travel, skills, and spares
- Grow revenue
- Increase customer engagement
- Serve customers more efficiently with convenient scheduling, increased first-time installation/ fix rates, and improved service levels
- Use Business Intelligence (BI) to better measure and improve service operations KPIs
- Research has shown that for a typical Fortune 1000 company, just a 10% increase in data accessibility will result in more than US$65 million additional net income, according to Forbes.com.
These benefits, albeit on a smaller scale, can also be realized by small-to-medium-sized security services organizations as well.
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Aug 13, 2018 • Features • Management • mobile workforce management • Bill Pollock • field service • field service management • Service Management • Strategies for GrowthSM • PollockOnService
We've all know it for a long time, field service management is a rocking sector. Now Bill Pollock provides us with the evidence - rock on...
We've all know it for a long time, field service management is a rocking sector. Now Bill Pollock provides us with the evidence - rock on...
Whenever one of your service customers hollers “Help”, you not only need to respond quickly, you also need to Get It Right the First Time – because you certainly won’t want to waste the time and expense of having one of your field technicians Truckin’ to the customer site unnecessarily – and you also won’t want to have to Do It Again later! If you’re not careful, it will all be Wasted Time!
By the way, this is why many of the leading services organisations are incorporating Augmented Reality (AR) into their Field Service Management (FSM) solutions – because Every Picture Tells a Story, don’t it? With all of this “new” technology being integrated into FSM solutions supporting the global field services community, The Times They Are a Changin’, for sure!
For a majority of users, the decision as to which type and brand of equipment to acquire is based more on the quality of service that will be provided after the purchase, rather than on the acquisition of the piece of equipment itself. Plus, it’s not only based on Money, Money, Money – it’s more often than not based on things including Promises, Honesty and A Matter of Trust!
However, once selected, after the services provider asks the user to “Take a Chance on Me”, it will need to, first, make sure that its new customer has a Peaceful Easy Feeling, and that it hasn’t spent a whole lot of Money for Nothing (or you could end up in Dire Straights)!
"After the services provider asks the user to “Take a Chance on Me”, it will need to, first, make sure that its new customer has a Peaceful Easy Feeling, and that it hasn’t spent a whole lot of Money for Nothing (or you could end up in Dire Straights)!"
Further, whether the customer’s equipment is located in Allentown or Katmandu, the services provider must be sure that there Ain’t No Mountain High Enough to keep it away from delivering the services that have been promised. If you cannot cover all of the geographic areas where your customers’ (and prospects’) equipment is located, you may end up with an unhappy customer in Massachusetts, requiring your field techs to work weekends on Tulsa Time, finding a suitable contractor in Sweet Home Alabama, being stuck in Lodi (again), authorizing a costly flight to Kokomo, Going to California yourself – or even worse – having to deal with a Panic in Detroit! One way or the other, you’ll never want to hear one of your Colorado customers tell you to “Get Out of Denver”!
Communications is also a critical component of any services relationship – and the last thing you will ever need to experience with your customers is a Communications Breakdown! Customers will want you to be their “Nights in White Satin”, consistently being able to provide them with what they want, “Any Way You Want It”, so they will always feel Glad All Over.
Customers hate it when they call their services provider and get No Reply! There’s a Fine Line between being only casually responsive and treating your customers with a full measure of Respect – and you don’t want to cross that line the wrong way, otherwise, your customer will feel like “(I Can’t Get No) Satisfaction” and end up in Misery!
If you get your communications right with your customers, you’ll find that The Winner Takes It All (i.e., your services organization); but if you Try Too Hard, you might end up just Livin’ on a Prayer, waiting for another opportunity to make it up to them – and they may simply tell you, “Not a Second Time”! It’s also important to remember that even if your customers have already asked you 65 or 66 questions, you will still need to be prepared to answer Questions 67 and 68!
So, … if you consistently deliver the expected – and desired – levels of service to your customers, and your field technicians remain Cool, Calm and Collected with respect to managing their customer relationships, then you may be in it for The Long Run! If so, then Long May You Run (that is, in circles around your competitors)!
However, for every services organization that actually “gets it”, there are probably a dozen or so more that don’t! That’s why it is so important to make sure you properly train – and arm – your field techs (i.e., with mobile tools and accompanying technology, etc.) with everything they need All Down the Line, so they can satisfy their customers consistently, and go home every day after their last call feeling Free as a Bird and ready to Rock and Roll All Nite!
Bill Pollock, is President of Strategies for GrowthSM
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